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FAQs

GENERAL INFORMATION

VENDOR INFORMATION

DEPLOYING

Executive Level Fielding (ELF) Schedule

FAQs FOR AN ACTIVE COMPONENT CSH

FAQs FOR RESERVE COMPONENT HOSPITAL DECREMENT (RCHD) CSH

FAQs FOR MEDICAL MATERIEL READINESS PROGRAM (MMRP) CSH

FIELDING / RESET / TPE

FUNDING

MCDM / UDP

MES / MMS / UA

MMQC

PUBLICATIONS

TMDE / EQUIPMENT

UDP

VACCINES

 

GENERAL INFORMATION

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Who should I contact in USAMMA?

USAMMA has two offices established to receive customer calls. These numbers are listed below and are posted under Contact USAMMA. For routine questions or initial inquiries, please contact the Customer Relations Management office. For emergency or official messages concerning current operations, please contact the USAMMA Emergency Operations Center (EOC). For additional information, the SB 8-75-S1 provides an organizational chart, description of responsibilities, and office phone numbers.

USAMMC-SWA 24/7 Customer Support:

Telephone: DSN 318-432-2375/2884
E-mail:usarmy.as-sayliyah.medcom-6-mlmc.mbx.usammc-swa-custsup@mail.mil

USAMMA Customer Relations Management (CRM) office:

For questions or concerns regarding USAMMA in general, please contact the office below or use the Customer Relations Management Inquiry Form.

Telephone: DSN 343-1288/4301 or Commercial 301-619-1288/4301
E-mail:usarmy.detrick.medcom-usamma.mbx.crm@mail.mil

Distribution Operations Center (DOC) (0700-1700 EST):

For vaccines and temperature-sensitive product questions contact:

Phone: 301-619-4318, 1197
DSN: 343-4318, 1197
Fax: 301-619-4468
NIPR E-mail: Usarmy.detrick.medcom-usamma.mbx.doc@mail.mil
After hours call: 301-676-1184, 301-676-0857, or 301-256-8072 for urgent issues only.

USAMMA Emergency Operations Center (EOC):

This number is for emergencies only. If you require non-emergency assistance, after normal duty hours please E-mail the usarmy.detrick.medcom-usamma.mbx.ops-center@mail.mil.

Telephone: DSN 343-4408 or Commercial 301-619-4408
NIPR E-mail: usarmy.detrick.medcom-usamma.mbx.ops-center@mail.mil

Did you know that USAMMA now has a full staff of clinicians available to provide clinical information regarding products and medical assemblages?

USAMMA now employs a staff of both active duty and civilian clinicians within the Materiel Acquisition Directorate. Active duty officers include an operating room nurse, a pharmacist, and a laboratory officer. Civilian clinicians include two registered nurses and a physician assistant, all with prior Army clinical experience.

Where can I locate Acronyms used by USAMMA?

Please refer to the MEDSILS Online Data Dictionary under MEDSILS.

VENDOR INFORMATION

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I am a vendor and I have a product(s) that I believe could be of benefit to the military field medical community. How can I show my product(s) to the military services?

The military medical logistics agencies have coordinated a series of "Vendor Day" events hosted on Fort Detrick.

The event is meant to assist the services with market surveillance of current off the shelf technology. The services decide together what they want to look at and reserve the right to change the schedule based on mission needs at any time. The current schedule is located on the USAMMA internet, http://www.usamma.army.mil under a document referenced "Medical Logistics Agencies Host Vendor Days 2012". The same announcement is also located on the Fort Detrick home page beneath the contracting banner on the home page.

DEPLOYING

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I am deployed and need help getting my particular medical materiel, equipment, or sets. Who do I contact at USAMMA?

- It is critical that you go through your normal MEDLOG supporters, such as USAMMC-SWA and the local medical logistics unit, for your combat health logistics needs (medical materiel, medical maintenance, blood support, & optical fabrication).

- For Level III units such as a Combat Support Hospital, most supply and maintenance requests go through USAMMC-SWA in Qatar (USAMMC-SWA Customer Support Section at DSN 318-432-2375/2884 or at CUSTSUP@QATAR.ARMY.MIL ).

- For Level I and II units such as in a Brigade Combat Team or Area Support Medical Company, most supply and maintenance requests go through your local medical logistics unit.

- For high-level issues such as significant new equipment requirements or equipment replacements, you need to go through your unit chain of command for approval, through the Medical Brigade/Medical Command, and thru MNCI / CFLCC. Normally, this is in the form of an Operational Needs Statement (ONS).

- If you are deployed and have information requests (such as in this message), you should go through the USAMMA EOC usarmy.detrick.medcom-usamma.mbx.ops-center@mail.mil . USAMMA's EOC is the single point of contact for medical logistics issues from the CENTCOM region. The EOC will then forward the issues/query to the appropriate directorate or division within USAMMA. Customers not deployed should go through Customer Relations Management usarmy.detrick.medcom-usamma.mbx.crm@mail.mil . In many cases, the same people handle customer queries, regardless of whether they come through the EOC or CRM; however, each has a different internal management process.

My unit is deploying. How can USAMMA help?

USAMMA continuously works to field medical equipment to units in support of the Army Readiness Priority Listing. The fielding schedule is based on authorization documents and Army Transformation, specifically the Medical Reengineering Initiative (MRI). If your unit is deploying and requires medical equipment, USAMMA may be able to include your requirements on the fielding schedule. Units should contact the appropriate Major Command (FORSCOM, ARMEDCOM, etc) to coordinate funding or alternative materiel solutions. Additionally, deploying units should coordinate with the gaining command to understand the Theater Provided Equipment policies and to validate their Mission Essential Equipment Listing. For initial questions to USAMMA, please contact the Customer Relations Management office. On your email, include the deployment order reference number, Unit Identification Code (UIC), MTOE reference number, and point of contact information. The Force Sustainment Directorate will respond after comparing deployment orders, fielding schedule, and authorization documents. For more information concerning USAMMA fielding policies review the Supply Bulletin 8-75 Series.

My unit is deploying. How can we get the required Chemical Defense Materiel?

Deployment orders will specify a unit's requirement for chemical defense materiel. Deploying units must contact their supporting Installation Medical Supply Activity (IMSA) or mobilization station IMSA to obtain the required chemical defense materiel. The chemical defense materiel is also known as Medical, Chemical, Biological, Radiological, Nuclear Defense Materiel (MCBRNDM) or Deployable Force Packages (DFP). The USAMMA manages the MCBRNDM centralized program and coordinates inventory levels with the IMSAs. See SB 8-75-S7 for background information. Access to the DA SB Supply Bulletin 8-75 Series is available thru the USAMMA AKO Knowledge Center

I am preparing to deploy. How can I find out what equipment the unit I am replacing is leaving behind as Theater Provided Equipment (TPE)?

If you are deploying and replacing an already deployed unit, contact them via phone and email. Ensure the unit loaded all the Theater Provided Equipment into the Deployed Unit Equipment List (DUEL). This is the theater provided tool to help you coordinate what equipment you should bring and what you will sign for when you get into theater.

DUEL requires SIPRNET access.

You'll need to know the UIC of the deployed unit that you're replacing. You'll select the UIC from a dropdown list, at which point DUEL will show the TPE, LTT, ONS, organizational property of that unit. PBUSE is the data source for DUEL.

What should I do in the event my unit is going to deploy?

a. Unit contacts their MTF/SSA and provides to MTF the Deployment order number, UIC, date to deploy and quantity of personnel deploying.

b. MTF submits "Request to Release MCDM" to OTSG. The OTSG Battle Captain validates the deployment.

c. Battle Captain responds to the unit via email with the approval of the quantity of personnel listed on the orders.

d. The EOC is courtesy copied via the email. The EOC forwards the email to the MCDM manager.

e. The USAMMA MCDM manager validates that the MTF has the required quantity on hand. If not, they contact the MTF to validate the inventory and to order supplies to cover requirements.

Executive Level Fielding (ELF) Schedule

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What is the function of the Enterprise Requirements Planning (ERP) Division?

The Enterprise Requirements Planning (ERP) Division coordinates USAMMA requirements planning within the AMEDD enterprise to synchronize Army medical equipping missions with the USAMMA resources and capabilities in support of the War-fighter. Develop requirement for internal USAMMA activities from external stakeholders for equipping requirements such as:

(a) Army Modernization

(b) Operational Needs Statements (ONS)

(c) Request for Forces (RFF)

(d) Military Interdepartmental Purchase Request (MIPRs)

How does USAMMA/ERP prioritize requirements?

The Army Resource Priority List (ARPL) and DARPL combined with HQDA G-8 and OTSG Operations/Logistics-approved Business Rules are the means for prioritizing the resources used in supporting units in all components of the Army. The AMEDD Investment Strategy (AIS), under the auspices of the OTSG, augments the ARPL/DARPL/ Business Rules and provides prioritization guidance for USAMMA during execution year spending and fielding. Further, AIS develops materiel requirements for the Army's long-range programming and budgeting processes. The ERP office at USAMMA utilizes the guidance of the AIS, ARPL, DARPL and the Army Synchronization Tool (AST) to provide the FL8D priorities for development of the overarching Executive Level Fielding Schedule (ELFS).

My unit has not been scheduled for a fielding and would like to send a MIPR to USAMMA to purchase Equipment and/or Sets. What is the process?

a. The unit must receive a quote from USAMMA's Assembly Management (Mr. Ron Shoemaker), ronald.l.shoemaker2.civ@mail.mil

b. Once the unit receives and agreed, the unit must set-up a GFEBS account with USAMMA.

US Army Medical Materiel Agency
MCMR-MMA-R
693 Neiman Street
FT Detrick, MD, MD 21702
Tel:301-619-4439

Financial POC Debbie Walden, debora.l.walden.civ@mail.mil

c. After the account has been established, the unit would transfer the money and notify Mr. Shoemaker d) The delivery time varies, but should not expect equipment to arrive for at least 120 days

FAQs FOR AN ACTIVE COMPONENT CSH

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What is the chain of command request process to get APS release/issue of remaining CSH equipment components (i.e., 164-beds) JFCOM, FORSCOM, DA?

See AR 710-1, Centralized Inventory Management of the Army Supply System, 20 Sep 2007, Chapter 6-4, Overview and guidance, Section II Release and Use of Army Prepositioned Stocks.

FAQs FOR RESERVE COMPONENT HOSPITAL DECREMENT (RCHD) CSH

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What is the chain of command request process to get RCHD release/issue of remaining Reserve CSH equipment components, i.e., 164-beds, JFCOM, FORSCOM, DA?

The formal request is submitted through USARC to MEDCOM/OTSG OPS21 for approval and release authority. Upon approval this will be submitted as a tasker to USAMMA for preparation and shipment to port or destination.

What CSH configuration packages (equipment) can be drawn from RCHD?

They can be drawn in an 84 bed configuration and 164 bed configurations (see attachment of that that looks like). They can also be issued by various Medical Materiel Sets (MMSs), depending on the mission. This attachment lists requirement totals, authorization totals (this is what unit has on hand at home station), and adjusted authorization (this is what USAMMA manages at Sierra Depot). It includes only limited LINs of Non-Medical ASIOE. Keep in mind that with RCHD (unlike MMRP); the unit maintains a portion of the 84 and 164 bed elements at home station (Medical Equipment Essential for Training-MEET) per my comments above.

How long does it take (on average) to reset the equipment when it's returned to RCHD? Where is the location(s) of the RCHD?

Additional time requirements to reset an RCHD CSH can be provided by FSD if required. It all depends on what items were shipped for mission and require reset (84-bed, 164-bed, 248-bed, or only certain modules). This is for medical items only. Non-med ASIOE is reset by AMC and their timelines may vary. It takes at least 120 days to build sets once USAMMA has received the funding. Timeline also is depends on the workload at the set build site and fielding team availability. Depending on what priority the CSH would be in AMEDD Investment Strategy would depending on when we would reset the RCHD CSH. The location it is stored at is Sierra Army Depot (SIAD) in Herlong, CA about an hour north of Reno, NV.

Upon mission conclusion, what is the estimated cost to reset equipment at RCHD? Who pays (ARCOM, FORSCOM, JFCOM)? What condition does the equipment have to be in prior to returning to RCHD? Or is the requirement to have all equipment condition codes/2404 annotated for the return?

Again, it all depends on what items were shipped for mission and require reset (84-bed, 164-bed, 248-bed, or only certain modules). The intent is that equipment is issued to the units at 10/20 standards and is to be returned in the same. If it is returned with any shortages, all shortage annexes and FLIPLS as applicable must accompany it.

What is the "estimated" cost and who pays to maintain CSH components in RCHD?

We annually POM $1.8 million (OMA/OPA) for an 84-bed and $2.3 million (OMA/OPA) for a 164-bed. The cost to maintain the maintenance significant medical equipment in a RCHD CSH is approximately $208,000 annually if the CSH equipment is readily accessible in a warehoused and shelved environment. When the equipment is containerized, an additional $40,000 per CSH is required to pay for management and movement. This figure includes for not only annual sustainment and maintenance costs, but ability to upgrade modules every three years. Combined RCHD/MMRP support costs are $2.9 million annually (they are co-located and same staff supports both). While AMC is now responsible for upgrades of Non-Medical ASIOE to all CSHs regardless of type, the cost to maintain the Non-Medical ASIOE we keep with each of the complete RCHD CSHs is approximately $250k annually. However, in recent years the funding requested by USAMMA to sustain RCHD CSHs has fallen below the cut line for DA funding. This program has mitigated these funding deficiencies by use of the MMRP Program for deployments. *Note: These costs are based on M Series CSHs and as new models become available and fielded, there may be corresponding maintenance/sustainment cost increases.

FAQs FOR MEDICAL MATERIEL READINESS PROGRAM (MMRP) CSH

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What is the chain of command request process to get MMRP release/issue of remaining MMRP CSH equipment components (i.e., 164-beds) JFCOM, FORSCOM, DA?

The formal request is submitted through FORSCOM/USARC to MEDCOM/OTSG OPS21 for approval and release authority. Upon approval this will be submitted as a tasker to USAMMA for preparation and shipment to port or destination.

What CSH configuration packages (equipment) can be drawn from MMRP?

They can be drawn in an 84-bed configuration and 164-bed configurations (see attachment of that that looks like). It includes only limited LINs of Non-Medical ASIOE. They can also be issued by various Medical Materiel Sets (MMSs), depending on the mission.

How long does it take (on average) to reset the equipment when it's returned to RCHD?
Where is the location(s) of the MMRP?

Additional time requirements to reset an RCHD CSH can be provided by FSD if required. It all depends on what items were shipped for mission and require reset (84-bed, 164-bed, 248-bed, or only certain modules). This is for medical items only. Non-med ASIOE is reset by AMC and their timelines may vary. It takes at least 120 days to build sets once USAMMA has received the funding. Timeline also is depends on the workload at the set build site and fielding team availability. Depending on what priority the CSH would be in AMEDD Investment Strategy would depending on when we would reset the RCHD CSH. The location it is stored at is Sierra Army Depot (SIAD) in Herlong, CA about an hour north of Reno, NV.

Upon mission conclusion, what is the estimated cost to reset equipment at MMRP? Who pays (ARCOM, FORSCOM, JFCOM)? What condition does the equipment have to be in prior to returning to MMRP? Or is the requirement to have all equipment condition codes/2404 annotated for the return?

Again, it all depends on what items were shipped for mission and require reset (84-bed, 164-bed, 248-bed, or only certain modules). The intent is that equipment is issued to the units at 10/20 standards and is to be returned in the same. If it is returned with any shortages, all shortage annexes and FLIPLS as applicable must accompany it.

What is the "estimated" cost and who pays to maintain CSH components in MMRP?

We anticipate with the formal acceptance and expansion of the MMRP program by FORSCOM and DA in the very near future, they will become an associated "bill payer" for the annual sustainment costs with this program. Since it was built as a proof of concept program, OTSG currently funds the sustainment. Additionally, we POM $1.8 million (OMA/OPA) for an 84-bed and $2.3 million (OMA/OPA) for a 164-bed. The cost to maintain the maintenance significant medical equipment in an MMRP CSH is approximately $208,000 annually if the CSH equipment continues to be readily accessible in a warehoused and shelved environment as it currently is. This figure includes for not only annual sustainment and maintenance costs, but ability to upgrade modules every three years. Combined RCHD/MMRP support costs are $2.9 million annually (they are co-located and same staff supports both). While AMC is now responsible for upgrades of Non-Medical ASIOE to all CSHs, the cost to maintain the Non-Medical ASIOE we keep with each of the complete MMRP CSHs is approximately $250k annually. *Note: These costs are based on M Series CSHs and as new models become available and fielded, there may be corresponding maintenance/sustainment cost increases.

What CSH configuration packages (equipment) can be drawn from APS?

Upon DA approval, APS can be issued in any set configuration. For example, a unit may only request a 44-bed CSH, 84-bed, 164-bed or Medical Materiel Sets (MMSs) as opposed to a full 248-bed CSH. APS consist of much more than just combat support hospitals. Please see SB-8-75-S7 chapter 3 (available on AKO).

How long does it take (on average) to reset the equipment when it's returned to APS?

DA prioritizes when the APS region and type unit in that region is to be reset. Depending on the mission and type unit, DA may not free issue the materiel. Return of stocks to the APS is also dependent on the unit type. The majority of the APS Class VIII materiel is not returned to USAMMA for reutilization. Where is the location of APS? APS-1 (Kelly USA and HHS Perry Point), APS-2 (Germany), APS-3 (Charleston), APS-4 (Korea and Japan) and APS-5 (Qatar). See SB-875-S7 Chap. 3

Upon mission conclusion, what is the estimated cost to reset equipment at APS? Who pays (FORSCOM, JFCOM)? What condition does the equipment have to be in prior to returning to APS? Or is the requirement to have all equipment condition codes/2404 annotated for the return?

The cost varies dependent upon the mission and the unit type. If it is a CSH, as other info requested, we may need to procure the entire CSH for a new build and/or various medical materiel sets. Materiel may be TPE and we would need to procure 100%. DA provides funding, unless the Command it was issued to is required to provide the funding. DA also determines the timeline to reset APS by region and unit type.

What is the "estimated" cost and who pays to maintain CSH components in APS?

APS is a DA program and funding is provided by DA. The annual medical maintenance cost to inspect and maintain the equipment ranges from $250k to $450K per CSH depending on the AOR. Cost includes TDY fees for the medical maintenance team.

FIELDING / RESET / TPE

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My unit is scheduled for a USAMMA Materiel Fielding. What should we do?

The USAMMA has regional managers     that cover every unit in the Army. Once you are notified of a Class VIII materiel fielding, please contact your regional manager. They will provide valuable information concerning the site assessment, fielding dates, items to be fielded, New Material In-Brief (NMIB), and other fielding documentation. For initial questions, please contact the Customer Relations Management office.

My unit is scheduled for a USAMMA Materiel Fielding. How can I view the USAMMA field schedule?

The USAMMA fielding schedule is considered an internal working document due to the frequent changes and the need to safeguard unit specific information. Please direct questions to the Customer Relations Management Office. For information on a scheduled materiel fielding or particular unit, please contact the fielding operations officer or regional manager    .

Medical Equipment Reset: Will my unit be reset with the same unit assemblage series and equipment models on hand?

USAMMA plans to reset redeploying units to the latest unit assemblage series and equipment available for equipment that deployed in OIF/OEF.

Medical Equipment Reset: I have been designated as my BCT's Medical Reset OIC/NCOIC. Once I redeploy to home station, what things should I be doing to prepare for my unit's Medical Reset Fielding?

First, it is imperative that you know how to contact your Medical Reset Fielding Manager at USAMMA (usarmy.detrick.medcom-usamma.mbx.ops-center@mail.mil). This first contact should be initiated while still deployed at around R-120 and tentative home station assessment dates and reset fielding dates should be arranged at this time.

Second, once unit containers have arrived back from deployment, all medical equipment hand-receipt holders and commanders should conduct 100% inventories to rectify property book discrepancies and shortages with the PBO. Ensure all adjustment documents are on hand prior to the reset mission taking place.

Third, operators should conduct 10 level PMCS on all medical equipment and sets using a DA Form 2404 prior to USAMMA's arrival on site. USAMMA's intent is to recapitalize as much of the maintenance significant equipment as possible. This means all accessories; power cords and manuals should be packaged together with each item to facilitate the turn in process. You need to be the advocate for Class VIII and work closely with your unit's reset team.

Finally, to be successful, you need to be able to work with and integrate yourself into your BCT's S-3, S-4, PBO and Surgeon's Offices. You should also coordinate with your local AFSB/LSE and BCT Reset OIC to ensure synchronization is made so CLASS VIII gets resources such as MHE, warehouses and transportation for your upcoming reset fielding.

Does USAMMA get involved with Theater Provided Equipment (TPE)?

1. TPE retrograde process: If a specific mission is no longer required with the force flow to theater, then the TPE utilized for that mission is considered excess. It then goes through a vetting process with the specific AO (such as Iraq AO or OEF) and is then vetted through ARCENT to look for ONS throughout the entire CENTCOM AO. Once it has been declared as excess to the CENTCOM AO, USAMMA will assign disposition instructions for the equipment. If the equipment is code H, it is placed at the DRMO in theater. Otherwise, it is scrubbed against the USAMMA TPE disposition list to decide if it will be retrograded for refurbishment back to a USAMMA depot and reutilized in future set builds. Otherwise, it may be retrograded back to USAMMCE to be offered to all services through TRIMEDS. If not claimed in TRIMEDS, it will be offered to HAP. It not used for either TRIMEDS or HAP, it is then enters DRMO in Germany.

2. Occasionally, FSD will field equipment that will directly become TPE. Generally, the equipment will be inventoried by the gaining unit and the unit will ensure equipment is accounted for on the TPE property book. USAMMA will also send a copy of the inventory/fielding documents to the TPE property book.

3. Equipment directed to remain in theater that was originally deployed as organizational equipment: Any equipment that a unit takes to theater, as organizational equipment, and is directed to leave the equipment in theater becomes TPE. FSD will plan to replace the unit's equipment left as TPE as part of the Reset process. However, if there is no evidence that equipment was directed to remain as TPE, FSD will cannot budget and plan to equip those units as part of the Reset program. Evidence must be provided in a timely manner to the USAMMA EOC in the form of a directive a couple months before 51% of the unit return to home station.

4. A NOTE OF CAUTION: If a unit does not properly split their UIC to identify equipment that has deployed, then there is no audit trail generated in the Army Reset Management Tool (ARMT), and attempts to equip a unit with only the directive will be further complicated and may result in a significant delay of Resetting the unit - or NOT Resetting them at all. This is an even bigger issue if units do not receive a directive to leave equipment in theater and expect to be Reset upon return to home station. Those units will NOT be programmed for Reset per DA Reset EXORD.

5. Reset priority planning is to those units that have properly split their UIC upon deployment AND executed their Reset plans in ARMT. Failure to do so may result in extreme delay of a unit being Reset OR the unit may NOT be Reset.

FUNDING

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What if a Unit has no money to place orders?

The Unit will need to contact their higher HQ or FORSCOM to request funds.

MCDM / UDP

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What should I do in the event my unit is going to deploy?

a. Unit contacts their MTF/SSA. Provides to MTF the Deployment order number, UIC, date to deploy and quantity of personnel deploying.

b. MTF submits "Request to Release MCDM" to OTSG. The OTSG Battle Captain validates the deployment.

c. Battle Captain responds to the unit via email with the approval of the quantity of personnel listed on the orders.

d. The EOC is cc'd on the email. The EOC forwards the email to the MCDM manager.

e. The USAMMA MCDM manager validates that the MTF has the required quantity on hand. If not, they contact the MTF to validate the inventory and to order supplies to cover requirements.

What do I do with expired MCDM?

Reference SB8-75-S7, section 5-10 for detailed information.

If the materiel was issued to the unit for initial issue the MCDM programs pays for the destruction locally.

If the materiel was a part of a supply room inventory or purchased by the activities MTF then the materiel must be disposed of through their MTF.

MCDM materiel does not get returned to USAMMA for disposal.

MES / MMS / UA

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How do I find a component listing for Medical Equipment Set (MES), Medical Materiel Sets (MMS), or Unit Assemblages (UA)?

The USAMMA website provides several automated tools giving detailed component listing reports. These component listing provide both Hospital (Level III) and Non-Hospital (Level I & II) UA reports. To research Unit Assemblages (UA) the UA database provides listings for multiple years under the same Line Item Number (LIN). To research specific medical equipment items MEDSILS provides a database that cross-references key UA component materiel data. Both databases have on-line tutorials. If a specific listing is not found on-line, please direct questions to the Customer Relations Management office.

Where can I find information about the MES, Humanitarian Assistance (HA) Augmentation Set?

The MES, Humanitarian Assistance (HA) Adult Aug Set, UA 623A (6545-01-453-5658), MES HA Assistance Surgical Aug UA 624A (6545-01-543-2366), and MES HA Pediatric Aug UA 625A (6545-01-542-7038) can be found by visiting the Information Paper     on this subject.

What is the LIN authorization for the Combat LifeSaver (CLS) Bag?

The Combat LifeSaver Bag set, UA245B, does not require a separate LIN. The set is authorized by FORSCOM through the Common Table of Allowances (CTA) 8-100, Army Medical Department Expendable/Durable Items.

I have excess Medical Equipment Sets (MESs), Medical Materiel Sets (MMSs), or excess non-expendable medical equipment. What do I do with it?

Like most things in life, it depends. There are a host of governing references and regulations (AR 40-61, AR 710-2, DA PAM 710-2-1, DA PAM 710-2-2, TB MED 750-1, AR 725-50, AR 71-32, and others), but here is a summary.

a. First, any non-expendable medical equipment requires a Condition Code. Contact your supporting Installation Medical Supply Activity (IMSA), medical Supply Support Activity (SSA), or Medical Logistics unit to have a trained Biomedical Maintenance Repairer technically inspect and give the equipment a Condition Code (see TB MED 750-1, Operating Guide for Medical Equipment Maintenance). The Condition Code helps your higher headquarters and USAMMA decide whether to redistribute the equipment/medical set, turn it in to DRMO, or ship it to a depot for repair.

b. Report the excess to your headquarters. This gives your brigade, division, or Army Service Component Command (ASCC - previously known as Major Army Command (MACOM)) the opportunity to redistribute the equipment or medical set to a unit in their command that is authorized the item but is short. National Guard units report the excess through the National Guard Bureau, and Army Reserve units report excess through the Army Reserve Command.

c. There is an exception if your medical set or non-expendable medical equipment becomes excess because USAMMA fields your unit new equipment or sets. In that case, USAMMA will give you detailed disposition instructions (i.e., tell you what to do with the equipment or set) in the form of a Letter of Instruction (LOI) as part of the fielding process, without having to go through your Army Service Component Command (ASCC). You must still have a trained Biomedical Maintenance Repairer technically inspect and give the equipment a Condition Code.

d. Include the following information when reporting any excess sets or equipment to your higher command or to USAMMA.

  • Full unit name and point of contact information (phone (commercial & DSN), email, and mailing address)
  • Unit Department of Defense Activity Address Code (DODAAC) and Unit Identification Code (UIC)
  • National Stock Number (NSN)
  • If there is no NSN, include manufacturer, model, serial number, and Federal Supply Category (i.e., 6515, 6520, 6545, etc.), if known
  • Full nomenclature
  • Accounting Requirements Code (Expendable - X, Durable - D, Non-Expendable - N)
  • Quantity
  • Condition Code (A, B, F, or H)
  • Document Number
  • List and attach MES and MMS shortages

e. Do not include the following materiel in your request for disposition instructions.

  • Medical equipment possessing electrical characteristics unique to a command (e.g., 220 volts, 50 hertz (HZ));
  • Materiel with Condition Code "H" and no recoverability code -this materiel should be turned-in to DRMO;
  • Standard expendable or durable items with a line item extended value less than $500;
  • Items with expiration date less than 12 months;
  • Refrigerated and freezer items;
  • Non-standard items;
  • Compressed gas cylinders;
  • Medical Materiel with FSC 6505, 6508, or 6550.
  • Note 'R' and 'Q' items.
  • Hazardous Materials to include, but not limited to, Lab Reagents, X-Ray film, film developer, Radioactive materiel (see AR 385-11).
  • Medical books and scientific journals;
  • Aeromedical Evacuation Materiel or Patient Movement Items (PMI): This materiel could include ventilators, infusion pumps, vital signs monitors, suction apparatuses, litters and mattresses, pillows, blankets, litter straps, and patient restraints. These items should be retained in theater.

f. Based on the information you provide, USAMMA's Force Sustainment Directorate will send you disposition instructions detailing what you must do with the sets and equipment. Examples of disposition instructions include turn-in to DRMO, ship to a depot for refurbishment and reutilization, and transfer to another unit with a valid authorization for the materiel.

g. Do not requisition components to fill shortages in excess MESs that you are turning-in to DRMO. When transferring property, use a separate document number for each item that has a different Condition Code (A, B, F, or H). The losing unit provides the document number and their ASCC (or their Installation Transportation Office) provides the Transportation Advice Code (TAC) to ship the materiel to the gaining unit. If USMMA directs shipment to another unit, USAMMA will provide the TAC.for shipment.

I see there are new Unit Assemblage Listings for my Medical Equipment Sets (MESs). How can my unit get the lastest and most modern MESs available?

a. Ensure you accurately report shortages in your Unit Status Report. Your higher headquarters up to FORSCOM and the Department of the Army need to know your equipment readiness. Your commander can subjectively downgrade your unit's readiness rating if he/she identifies a shortfall in clinical capability. Also, the Army mandates the use of the Army Equipment Common Operating Picture (ECOP), which is on the HQs Department of the Army SIPR site, to post MTOE shortages as well as Operational Needs Statements (ONSs).

b. If you are deploying and your sets have a clinical shortfall in LIN level medical equipment items (OPA), identify and communicate that shortfall through your chain of command to the USAMMA EOC. When USAMMA is notified and can verify the shortage or clinical weakness, USAMMA will fill the shortage or upgrade the clinical capability pending available stock and funding or advise on the best strategy to fill this need. It is the unit's responsibility to maintain and sustain their fielded medical Sets, Kits and Outfits (SKOs) until USAMMA is funded or programmed by DA to field the unit new SKOs or provide a sustainment package. This is normally done via line item requisition using your supporting IMSA or Medical SSA.

c. If you are not part of a modernization program or deploying, and still want to upgrade your sets, then your command can fund the modernization. This is done by coordinating the materiel required and then sending a Military Interdepartmental Purchase Request (MIPR) to pay for the materiel. USAMMA will use the MIPR to build new sets and field them to you. The point of contact for this unit funded upgrade is the Assembly Management Branch at Commercial 301-619-4390 or DSN 343-4390.

How do I make a recommendation to add, change or delete an item to a Unit Assemblage, Set, Kit or Outfit?

The USAMMA Materiel Acquisition Directorate works closely with the Directorate of Combat Development (DCDD) to facilitate additions, changes and updates to Unit Assemblages, Sets, Kits, and Outfits and is always open to suggestions and recommendations from the field. To recommend any additions or changes to set components, to include the Unit's Review process, you must submit a DA Form 2028, mail the Form, to include justification to:

Commander, AMEDD Center and School
ATTN: MCCS FCO-MM
1400 E. Grayson Street
Fort Sam Houston, TX 78234-6123
Commercial: (210) 221-1260
DSN: 471-1260

My unit is activating or has already activated. How will my unit get its authorized Medical Equipment Sets (MESs)?

Ensure you accurately report shortages in your Unit Status Report (USR) based on the appropriate authorization document. Your higher headquarters up to FORSCOM and the Department of the Army need to know your equipment readiness status. Also, the Army mandates the use of the Equipment Common Operating Picture (ECOP), which is on the HQ Department of the Army SIPR site, to post MTOE shortages as well as Operational Needs Statements (ONSs).

The Office of the Surgeon General (OTSG) will advise the Department of the Army on fielding priortization of your unit medical equipment in the Army Investment Strategy (AIS). After DA determination, OTSG will then direct USAMMA to execute fielding based on priority and available funding.

What is the UA review and approval process?

The medical sets are clinically reviewed based on a cyclic review schedule and sets are usually reviewed every 3 years. This schedule is developed by Directorate of Combat and Doctrine Development (DCDD) at AMEDD Center & School, Ft Sam Houston, TX, with input from USAMMA, according to the guidance of AR 40-60 and AR 71-32.

The Combat Developer (DCDD) identifies which sets will be reviewed and when.

A new NSN and a new UAC are assigned when the set is clinically reviewed and the nomenclature of the set should identify the year of the review.

When the set is reviewed by the panel at DCDD (USAMMA participates), the approval process is the responsibility of the Combat Developer. Any submitted DA Form 2028s recommending set changes are reviewed at this time (reference USAMMA FAQ 3 g). The approval may be immediate or it could take 9-10 months and the approval process may cross over into the next FY. A delay in the approval process can occur if DCDD determines a Form, Fit, and Function or Packed Verification of the new set needs to be done.

Once we do get the approval letter back from DCDD, the USAMMA Assembly Management Division personnel has 30 days to identify sourcing for the set components before the new version is published as an approved set and the new set with new UAC is ready for a build.

When should a unit change UA Codes?

A unit is only required to change to the new UA code and NSN if USAMMA upgrades them to the new version or if their Commander determines they have funding to upgrade themselves. Guidance is provided in AR 40-61, Chapter 10.

Who should be notified of a UA Code change by a Unit?

The USAMMA Fielding office should be contacted if a Unit changes a UA code. AR 40-61, Chapter 10, paragraph 10-4, advises that units are only required to maintain their sets based on the version of the sets they were fielded.

A Unit may update their sets to the next version published by USAMMA for the same LIN if they have funding.

The Unit will be deleted from the USAMMA's fielding schedule once USAMMA is notified by the Unit that the Unit has upgraded themselves.

When the unit upgrades to a new UAC, then they must maintain that version of the set based on the new components identified on the new set listing. Our USAMMA "Medical Unit Assemblages" portion of the homepage provides the different versions of the sets tied to the set LIN.

For example, a medical set may be archived because it is no longer being built and fielded but USAMMA provides the latest version of that set on the USAMMA website under "Medical Unit Assemblages". These component lists on the USAMMA website provide visibility of the older set versions for those Units still maintaining these NSNs.

Can I have a Medical Equipment Set (MES) from my sets located at Sierra Army Depot (SIAD) to swap out with my home station sets?

No, the sets are owned by OTSG and are not available to swap out.

Is it possible to swap out non-Medical Associated Support Items of Equipment (ASIOE) with home station ASIOE because the home station equipment is in disrepair?

Yes, but you must provide the funding to the Refurbishment Program to pay for the repair of the items you swap out.

If a unit has an older MES and would like to update it to a new one, is this possible? Or at least replace some of the Durable or Non-Expendable items within the MES, this is a major problem with most of the units since their budget is almost nothing to none and there is no way they can buy the latest using their own funding.

a. Ensure you accurately report shortages in your Unit Status Report. Your higher headquarters up to FORSCOM and the Department of the Army need to know your equipment readiness. Your commander can subjectively downgrade your unit's readiness rating if he/she identifies a shortfall in clinical capability. Also, the Army mandates the use of the Army Equipment Common Operating Picture (ECOP), which is on the HQs Department of the Army SIPR site, to post MTOE shortages as well as Operational Needs Statements (ONSs).

b. If you are deploying and your sets have a clinical shortfall in LIN level medical equipment items (OPA), identify and communicate that shortfall through your chain of command to the USAMMA EOC. When USAMMA is notified and can verify the shortage or clinical weakness, USAMMA will fill the shortage or upgrade the clinical capability pending available stock and funding or advise on the best strategy to fill this need. It is the unit's responsibility to maintain and sustain their fielded medical Sets, Kits and Outfits (SKOs) until USAMMA is funded or programmed by DA to field the unit new SKOs or provide a sustainment package. This is normally done via line item requisition using your supporting IMSA or Medical SSA.

c. If you are not part of a modernization program or deploying, and still want to upgrade your sets, then your command can fund the modernization. This is done by coordinating the materiel required and then sending a Military Interdepartmental Purchase Request (MIPR) to pay for the materiel. USAMMA will use the MIPR to build new sets and field them to you. The point of contact for this unit funded upgrade is the Assembly Management Branch at Commercial 301-619-4390 or DSN 343-4390.

Is there someone in USAMMA that specifically handles Preventive Medicine Units MESs?

a. The medical sets are clinically reviewed based on a cyclic review schedule and sets are usually reviewed every 3 years. This schedule is developed by the Directorate of Combat and Doctrine Development (DCDD) at AMEDD Center & School, Ft Sam Houston, TX, with input from USAMMA, according to the guidance of AR 40-60 and AR 71-32.

b. The Combat Developer (DCDD) identifies which sets will be reviewed and when.

c. A new NSN and a new UAC are assigned when the set is clinically reviewed and the nomenclature of the set should identify the year of the review.

d. When the set is reviewed by the panel at DCDD (USAMMA participates), the approval process is the responsibility of the Combat Developer. Any submitted DA Form 2028s recommending set changes are reviewed at this time. The approval may be immediate or it could take 9-10 months and the approval process may cross over into the next FY. A delay in the approval process can occur if DCDD determines a Form, Fit, and Function or Packed Verification of the new set needs to be done.

e. Once we do get the approval letter back from DCDD, the USAMMA Assembly Management Division personnel has 30 days to identify sourcing for the set components before the new version is published as an approved set and the new set with new UAC is ready for a build.

Does USAMMA put something out (Newsletter, etc) whenever a MES is changed or discontinued? Some old NSNs of MESs are no longer available; does this mean it has been discontinued?

USAMMA does not put out a newsletter whenever a MES is changed or discontinued. A unit is only required to change to the new UA code and NSN if USAMMA upgrades them to the new version or if their Commander determines they have funding to upgrade themselves. Guidance is provided in AR 40-61, Chapter 10.

How does the PM Units report any shortages from their MESs?

Ensure you accurately report shortages in your Unit Status Report (See AR 220-1 Chapter 5). Your higher headquarters up to FORSCOM and the Department of the Army need to know your equipment readiness. Your commander can subjectively downgrade your unit's readiness rating if he/she identifies a shortfall in clinical capability. Also, the Army mandates the use of the Army Equipment Common Operating Picture (ECOP), which is on the HQs Department of the Army SIPR site, to post MTOE shortages as well as Operational Needs Statements (ONSs).

Reportable LINs having several components, for example, sets, kits or outfits (SKO) and/or medical materiel equipment sets (MMS/MES/DES/DMS/VES), will be reported as on hand if property records show the LIN has been issued and at least 90 percent of each SKO nonexpendable and durable items are present and serviceable. Do not count the set as on hand, if more than 10 percent of the nonexpendable and/or durable components are unserviceable, missing, depleted, or require supply action under AR 735-5 (for example, a report of a survey).

ALL RC units will exclude all expendable and durable MMS/MES/DES/DMS/VES component items that have a shelf life less than 60 months (shelf life codes of A-H, J-M, P-R, or 1-9). AC, echelon III and IV medical units will exclude all expendable and durable items with a shelf life less than 60 months that are part of the Surgeon General's centralized contingency programs. The list of this materiel is available in SB 8-75-S7 and can be accessed on the https://www.us.army.mil/suite/folder/11897917USAMMA AKO website.

What are the NSNs of the different instrument trays?

6515-01-583-2170 Small Laparotomy
6515-01-583-2176 Elective VES Animal Surgery
6515-01-583-2183 Major Abdominal for VES Animal Med
6515-01-583-2191 Small Thoracotomy
6515-01-574-2775 FST Amputation
6515-01-574-2159 FST Burr Hole
6515-01-574-2132 FST Cardio Thoracic
515-01-574-2118 FST Major Basic
6515-01-574-2168 FST Minor Basic
6515-01-574-2163 FST Ortho Surgery

What is the current policy for acquisition of medical book sets?

See the Acquisition Authority For Medical Book Sets information paper.

MMQC/MMI

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Army/Navy/Marines/Coast Guard: Go to the USAMMA Website at http://www.usamma.amedd.army.mil/assets/apps/listserv/messages.cfm to subscribe to MMQC messages.

Air Force: Air Force activities should subscribe/unsubscribe from QC messages via the AFMLO website at: https://medlog.detrick.af.mil, Login or register to log-in Click on AFML List Server and select DOD MMQC Messages.

How are Medical Materiel Quality Control (MMQC) messages generated? Where does the data come from?

- Normal means of receiving requests for messages are: Food and Drug Administration (FDA), Product Manufacturers and/or Defense Medical Materiel Program Office (DMMPO)--formerly--Defense Medical Standardization Board (DMSB) -- sends "RECALLS" to Defense Logistics Agency, Troup Support (DLA-TS)--formerly Defense Supply Center of Philadelphia (DSCP). Other means of receiving requests for messages are: MEDWATCH, Institute of Safe Medical Practices (ISMP), other Pharmacists / healthcare providers, drug companies, CDC, World Wide Web, MILVAX, and customers. DLA-TS compiles the recall information and forwards it to USAMMA.

- USAMMA receives information, researches products for National Stock Numbers (NSN) and or National Drug Codes (NDC). USAMMA inputs recall information into MMQC system (ORACLE based). USAMMA has subject matter experts that approve messages prior to releasing them (pharmacists, clinical staff, medical equipment maintenance staff). USAMMA releases messages to the USAMMA website and e-mails messages out to registered e-mail recipients.

How long are MMQC messages are to be kept on file at the unit level?

MMQC messages will be retained on file for at least the current calendar year and the prior calendar year according to AR 25-400-2.

PUBLICATIONS

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How do I order Supply Catalogs?

a. Medical Supply Catalogs are available on LOGSA's Logistics Information Warehouse (LIW) website, https://liw.logsa.army.mil). For users without access to LIW, reference their website and request access by completing a System Access Request (SAR). Since these SCs published reflect component requirements as of that date for all of our current sets, this initiative should provide a greater number of SCs and assist units with property book downloads. As this new method of publishing SCs has proven successful, USAMMA has stopped producing hard copy SCs ordered thru Army Publishing Directorate (APD), approximately 1 October 2009. If there are comments or suggestions, please contact USAMMA's Customer Relations Management (CRM). NOTE: Some historical versions of archived sets can still be ordered thru CRM. For further assistance in SC identification please use the following SC Cross Reference List.

b. Requests for printed supply bulletins (SB 8-75 Series) cannot be filled from USAMMA. If your activity has a need for the SB 8-75 Series, you will need to go to the Army Publishing Directorate (APD) website (http://www.apd.army.mil). Hardcopy requests are no longer accepted through the DA Pam Series. You must have a valid account number and utilize the APD web site to order publications. Your requirements must be submitted through the following electronic method by accessing the APD web site: http://www.apd.army.mil. For further assistance in using the system or services, contact APD Customer Service, Media Distribution Division, at 314-592-0900, extension 4, or at DSN 892-0900, extension 4. If you need to check the status of your order or are having problems with pending orders, contact APD Customer Service personnel, Media Distribution Division, at the above telephone number.

c. The viewing of the Supply Bulletin 8-75 Series has been moved from our website to the USAMMA AKO Knowledge Center.

Where can I find the Soldier's Manual and Trainer's Guide for MOS 68A?

The manual can be found on the Official Department of the Army Publications and Forms website or you can click here for the manual entitled STP 8-68A15-SM-TG, JANUARY 2011, SOLDIER'S MANUALAND TRAINER'S GUIDE FOR BIOMEDICAL EQUIPMENT SPECIALIST MOS 68A SKILL LEVELS, 1, 2, 3, 4, and 5 (AKO login required)

TMDE / EQUIPMENT

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I am a 68A assigned to a Division Medical Company. What TMDE-SP (Special Purpose) am I authorized to have and how can I get TMDE-SP (Special Purpose)?

The TMDE-SP (Special Purpose) authorization depends on your MTOE. Contact your Medical Supply Officer or your Property Book Officer for your units MTOE. Having said that, the recommended TMDE-SP (Special Purpose) for a divisional medical company (the TOE is currently being updated by the combat developer) are listed below on the table. As for obtaining TMDE-SP (Special Purpose), if your organization has never been fielded any one of these TMDE-SP (Special Purpose) listed below, USAMMA will provide them to you during your unit's next scheduled sustainment or modernization fielding. However if your unit is designated to deploy with your equipment, USAMMA should provide the TMDE-SP (Special Purpose) shortages to you.

ANALYZER DEFIBRILLATOR ARMY KIT (L) 6515-01-575-2825
ANALYZER NON-INVASIVE BLOOD PRESSURE (L) 6515-01-449-1423
KIT CALIBRATION VENTILATOR-USE WITH 754M (L) 6530-01-546-1369
METER ILLUMINATION INTENSITY PHOTODIODE (L) 6695-01-574-8935
METER X-RAY CALIBRATION (L) 6525-01-502-0504*
OSCILLOSCOPE COLOR SCOPEMETER FLUKE 190 (L) 6625-01-513-7811
SIMULATOR CARDIAC (L) 6515-01-548-3352
SIMULATOR SENSOR CALIBRATING CAPNOSTAT (L) 6515-01-535-2790
TESTER DEFIBRILLATOR (L) 6525-01-540-9788
TESTER PULSE OXIMETER (L) 6515-01-541-0432
TESTER SAFETY ELECTRICAL MED DEVICES (L) 6625-01-577-6744
TESTER VENTILATOR (J) 6515-01-541-2864
TESTER VENTILATOR PORTABLE (TVP) (L)  

*They will not have this item, unless it's on the TO&E

What is the authorized TMDE-SP (Special Purpose) for maintenance operations, not specific to my organization?

A list of authorized TMDE-SP (Special Purpose) can be found in Supply Bulletin S8 on the USAMMA AKO website, page E-1. Please note that your organization may not be authorized some or all of the TMDE-SP (Special Purpose) listed.

Medical Equipment Reset: I have been designated as my BCT's Medical Reset OIC/NCOIC. Once I redeploy to home station, what things should I be doing to prepare for my unit's Medical Reset Fielding?

- First, it is imperative that you know how to contact your Medical Reset Fielding Manager at USAMMA (usarmy.detrick.medcom-usamma.mbx.ops-center@mail.mil). This first contact should be initiated while still deployed at around R-120 and tentative home station assessment dates and reset fielding dates should be arranged at this time.

- Second, once unit containers have arrived back from deployment, all medical equipment hand-receipt holders and commanders should conduct 100% inventories to rectify property book discrepancies and shortages with the PBO. Ensure all adjustment documents are on hand prior to the reset mission taking place.

- Third, operators should conduct 10 level PMCS on all medical equipment and sets using a DA Form 2404 prior to USAMMA's arrival on site. USAMMA's intent is to recapitalize as much of the maintenance significant equipment as possible. This means all accessories; power cords and manuals should be packaged together with each item to facilitate the turn in process. You need to be the advocate for Class VIII and work closely with your unit's reset team.

- Finally, to be successful, you need to be able to work with and integrate yourself into your BCT's S-3, S-4, PBO and Surgeons' Offices. You should also coordinate with your local AFSB/LSE and BCT Reset OIC to ensure synchronization is made so CLASS VIII gets resources such as MHE, warehouses and transportation for your upcoming reset fielding.

Can an Active, NG, or Reserve Preventive Medicine Unit send their equipment back to USAMMA to get it calibrated? If yes, what is the turnaround time and where/who do they send it to?

I would first contact Medical Maintenance at Madigan Army Medical Center at 253-968-1545 at Fort Lewis for Direct Support. Alternately, Tracy California is your regional manager for all medical TOE. They can be reached at 209-462-4560.

What happens when sending a TMDE request on a DA form 4062 to the USAMMA National Maintenance Point?

When you or your organization representative prepares the PD-TMDE request for TMDE, you agreed to comply with their instructions. Those instructions included a statement that following an actual purchase that you would provide acquisition information (type funds, Quantity, etc) into the database. For the NMP, we requested that you provide the equipment control number (ECN) and the serial number of the purchased item.

You can view the PD-TMDE instruction at:
https://tmde-register.us.army.mil/TMDE_Register/App_Frame.aspx. It is entitled "Mission Needs Statement".

The NMP is the abbreviation for the National Maintenance Program, located at the U.S. Army Medical Materiel Agency, Fort Detrick, MD. The NMP is responsible to review TMDE requirements for 'medical related' test or measurement product. You can review the NMP role at http://www.usamma.army.mil/TMDE.cfm with additional material at: http://www.usamma.army.mil/nmp/nmp_tmde.cfm.

One of the bullets of that web page explains the requirement to provide equipment specific information:

When the equipment is purchased, the "Requestor" is required to provide acquisition information (Type Funds, Quantity, etc) into the PD TMDE database to close out the acquisition process. He/she will also be responsible to verify that his/her command's property book officer (PBO) will appropriately enter the new equipment into the command's property database. The "Requestor" should contact the USAMMA TMDE specialist and provide serial numbers for all TMDE purchased.

Please note that when you have received final approval and have purchased the Analyzer, Defibrillator, please provide the ECN and serial number of the TMDE to PD-TMDE and the NMP.

Are there any types of TMDE Equipment that are exempted from the TMDE Acquisition Process?

Chapter 4 of Army Regulation 750-43 has a list of items that are exempt from acquisition approval.

Is there a difference between TDA & TOE Units when it comes to purchasing non-standard TMDE?

A TDA Unit is not restricted from purchasing non-standard TMDE as long as it has the funding to support and calibrate the unit. They are however strongly encouraged to base their TMDE purchases on the Preferred Items List (PIL). A TOE Unit has limited funding to purchase and support additional equipment that is not part of its inventory - standard or non-standard. The TMDE Request package will include a justification memo as described in the previous paragraph to be submitted via the Website when a sufficient amount of budget has been authorized by the requesting command.

What is a PIL and what does it mean to me?

The Preferred Items List (PIL) is a listing of TMDE-GP (general purpose) items that were assessed by PD TMDE as acceptable for Army use and are logistically available and supportable. A technician that is planning to purchase a specific type of TMDE-GP should view this list to determine if it is sustainable in the Army Organization. Personnel with a minimum of a 'User' Account can view the PIL in the PD TMDE Website. USAMMA - NMP has a PIL of medical TMDE-SP (special purpose) items e.g. defibrillator analyzers, patient simulators, infusion pump analyzers, etc. This list is used as a guideline to promote standardization of TMDE Equipment among Army Medical Maintenance Activities, and contains mostly the same items that are issued to TOE Medical Maintenance Units. All TDA Medical Maintenance Activities are strongly encouraged to view the PIL of recommended medical TMDE-SP equipment in the USAMMA - NMP Website prior to submitting their respective TMDE Acquisition Requests.

What is considered a non-standard TMDE?

It is described as one or a combination of the following reasons:

a) An item that is not assigned an NSN.

b) An item that does not have a LIN.

For TOE Units: A TMDE is also considered non-standard when it is not authorized in its inventory.

How do I turn in old TMDE if it's on the TOE and has been replaced with modern equipment?

Notify your Property Book Officer (PBO) about the obsolete equipment prior to:

a) turning it in to DRMO, or

b) having it shipped to any Army Medical Maintenance Depot for disposal if DRMO is not accessible.

I have a problem with my TMDE safety/maintenance. Who do I report it to and how?

Contact your command TMDE Coordinator and have the machine sent out for repair and/or calibration.

I have turned in obsolete or damaged TMDE equipment to DRMO. Do I need to report anything back to USAMMA?

No, but make sure that your property book officer is aware that the TMDE has been turned in to DRMO, and that the change is also reflected in your command's property management databases.

I found a non-standard TMDE in my work place. What can I do with it?

Have the TMDE sent to DRMO if it is no longer essential. If it is still needed, check if its calibration sticker is current, and have it calibrated if it is expired. Also verify with your PBO that the unit is documented in the unit's inventory.

How do I report recurring medical equipment problems or issues?

If the recurring problem is related to a manufacturer defect or will impact the equipment or the patient, report the problem on the Medical/Dental Product Quality Deficiency Report (M/DPQDR), formerly Standard Form 380 (SF 380). The “Medical/Dental Product Quality Deficiency Report” may be obtained on USAMMA's web site or on DSCP's web site. The complaint can be completed on the web page and then be submitted through DSCP's Quality Control Branch. There are two categories of complaint which you will need to determine: Cat I - product or event that could cause serious injury or death; Cat II - all others. The action will be processed through appropriate divisions within DSCP and to the FDA and manufacturer, as applicable, based on the reported category. DSCP or the appropriate organization will contact you with the outcome or disposition instruction.

Where can I find the Soldier's Manual and Trainer's Guide for MOS 68A?

The manual can be found on the Official Department of the Army Publications and Forms website or you can click here for the manual entitled STP 8-68A15-SM-TG, January 2011, Soldier's Manual and Trainer's Guide For Biomedical Equipment Specialist MOS 68a Skill Levels, 1, 2, 3, 4, And 5 (AKO login required)

UDP

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How does a Unit acquire their Unit Deployment Packages (UDP) materiel?

The Unit may receive materiel by ordering through their Medical Treatment Facility (MTF) or Supply Support Acitivity (SSA).

Is it possible for a Unit to be issued a UDP even if they are deploying?

No, unless directed by OTSG/HQDA.

How is the UDP package received by the Unit; is it functionally packed?

No, the UDP is not functionally packed. USAMMA provides the assets; however, it is the Units' responsibility to pack the UDP to suit their needs.

Will the Unit receive the UDP package in theater?

If at all possible we will issue UDP to the Unit at their home station. On rare occasions we will ship to theater to marry up with the Unit upon arrival.

VACCINES

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How do I order Anthrax vaccine?

Go to USAMMA DOC webpage (http://www.usamma.army.mil/doc.cfm), select "Anthrax Vaccine Immunization Program", then select "Vaccine Request Procedures". If you have previously ordered Anthrax vaccine, go to the https address provided to you along with your Username and Password. After you have logged into the system select and complete the appropriate order form.

I forgot my password for the restricted website to order anthrax and smallpox vaccine.

Select "Forgot your password? Click Here" on the restricted website login page or go to the USAMMA DOC webpage (http://www.usamma.army.mil/doc.cfm); select either Anthrax Vaccine Immunization Program or Smallpox Vaccination Program; select Anthrax Vaccine Registration Form/Lost Password or Smallpox Vaccine Registration Form/Lost Password (one of these choices will appear depending on the previous choice); select "Forgot Your Password?". Follow the prompt and your password will be E-Mailed to you.

How do I request Cold Chain Management (CCM) training for my site?

Contact the USAMMA Distribution Operations Center (DOC) Project Manager at DSN 343-1197 or COMM 301-619-1197/301-676-0857, or the USAMMA Pharmacy Consultant/Military Vaccine Agency (MILVAX) Deputy Director, Distribution Operations at DSN 343-4307 or COMM 301-619-4307/301-256-8072.

What factors determine timeliness of delivery for Influenza vaccine?

There are numerous factors:

- Availability of vaccine.

- Award of contract to various manufacturer's; to include delivery dates and quantities.

- Delivery of Influenza vaccine to Defense Logistic Agency depots.

- Official policy guidance providing priorities for administering the Influenza vaccine.

Can I use last year's Influenza vaccine?

NO. Influenza, commonly called "the flu" is caused by the influenza virus. Flu viruses change from year to year. A vaccine made against flu viruses circulating last year may not protect against the newer viruses. That is why the influenza vaccine is updated to include current viruses every year. Each flu season is unique.

When is Influenza season officially over?

Try to get vaccinated in October or November because flu activity in the United States generally peaks between late December and early March. You can still benefit from getting vaccinated after November, even if flu is present in your area. Vaccine should continue to be offered to unvaccinated people throughout the flu season as long as vaccine is still available.

Last Modified Date: 05/31/2016